Write From Home
P.O. Box 4145
Hamilton, NJ 08610
E-mail: kim @ writefromhome.com
Ending the Paperwork Nightmare
by Maria Gracia
With all of the paperwork flowing into our lives day after
day, itís easy for it to get out-of-control. Forms, memos, letters, catalogs,
mail, flyers and advertising are stacked in our In-Boxes day after day. Leave it
untouched for a day, and youíve got yourself a paperwork pile. Leave it
untouched for a week or more, and youíve got yourself a paperwork nightmare!
Here are a few simple ideas to help end the nightmare and get it under control:
- BREAK IT DOWN. Break the job,
of reducing your paperwork, into smaller pieces. Instead of trying to
organize ALL of your paperwork at once, set a series of mini goals instead.
For example, Day 1, go through one pile; Day 2, go through your In-Box, and
- THE 4 D'S OF EFFECTIVE PAPER MANAGEMENT.
Over 80% of the paper most people have in their offices is either
out-of-date or will be of no further use to them. The 4 D's of Effective
Paper Management are: Do it, Delay it, Delegate it and Dump it (see my
article on the 4 Dís). The Dump it solution should not be taken lightly. A
large percentage of the papers in your office (except for legal or tax
related documents), especially the ones in boxes that haven't been looked at
for years or months, can probably be trashed.
- DON'T LET IT PILE UP. If you
hate filing, I'm guessing that one of the primary reasons is because you are
overwhelmed with your current filing situation. If you only had 1 or 2
pieces of paper to file, you likely wouldn't see the task as so daunting.
Once your office is organized and an effective filing system is in place,
filing will become an easier task. That is, as long as you file on a daily
or weekly basis.
- GET HELP! It often helps to
get a friend or organizer to give you a hand. If a month goes by and you
discover you haven't even started yet, I suggest you get some help.
by Maria Gracia - Get Organized Now!
Want to get organized? Get your FREE Get Organized Now! Idea-Pak, filled with
tips and ideas to help you organize your home, your office and your life, at the
Get Organized Now! Web site
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