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The Four D's of Effective Paper Management
by Maria Gracia
A recent article that I came across in the Wall Street Journal reported that the
average U.S. executive loses six weeks per year retrieving misplaced information
from messy desks and files.
The cost in salary and lost productivity is enormous.
Paperwork has been voted the biggest burden for businesses. Time spent
mishandling paper detracts from the company's ability to service customers,
increase sales and improve the bottom line.
It shouldn't ever take you more than 5 seconds to find a piece of paper you
need. If it does, then your office and file organization needs an overhaul.
Start with the 4 Dís of Effective Paper Management:
- DO IT. This means that you
perform the necessary items on this piece of paper today. Once youíve
completed these items, the paper should be filed, re-routed to someone else
- DELAY IT. This means that
further action needs to be taken on this paper, but not right now. File it
in a Reminder file or in your file cabinet. If necessary, write a date and
time on your calendar when youíll be retrieving this paper for further
- DELEGATE IT. This means that
you immediately give this paper to someone else, whether this person is
someone in your company, a client, vendor or someone else you outsource to.
- DUMP IT. This is the greatest
one of them all. Itís probably safe to say that a huge percentage of the
paper that enters your office can be immediately discarded.
by Maria Gracia - Get Organized Now!
Want to get organized? Get your FREE Get Organized Now! Idea-Pak, filled with
tips and ideas to help you organize your home, your office and your life, at the
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